Yes, you can check the geolocation data you receive from a supplier yourself, and for small volumes that is precisely what happens in practice. You verify whether the coordinates or parcel fall within the specified country and region, whether the format matches what the EU information system expects, and whether the parcel size is consistent with the other documents provided. This is not specialized work, but it does require time and repetition per shipment.
The boundary between doing it yourself and engaging support does not depend on whether it is technically possible, but on how many parcels, suppliers and countries of origin you need to manage simultaneously, and whether you want to document that structurally or work it out anew each time.
What does validation mean exactly
Validating geolocation data is not a one-time action but a series of separate checks. You verify whether the supplied coordinates actually fall within the country of origin that the supplier specifies, whether a polygon logically corresponds to the area mentioned in other documents, and whether the file itself is legible and complete. With larger parcels, the question also arises whether a single point is sufficient or whether a polygon is required; this varies by situation and is described in the regulation itself. Those doing this for the first time often find that the individual checks are simple in themselves, but that keeping track of multiple suppliers and multiple product streams is the real work.
What you can reasonably validate yourself
For a single supplier and a limited number of parcels, manual validation is feasible. You compare the coordinates with a map, you check whether the file format meets the requirements, and you store the data together with the other documents belonging to that shipment. This work is part of daily purchasing practice and requires no specialized software. What it does require is consistency: performing the same check in the same way, for every shipment, and documenting it so that it remains traceable over time. read through the knowledge base by topic gives a good overview of which checks apply to which type of commodity.
Where independent validation reaches its limits
With multiple suppliers, multiple countries of origin or larger volumes, the nature of the work changes. You must then build not one parcel file but a dossier per product stream: suppliers, countries of origin with their risk classification, parcels with geodata, and the underlying documents that must be retained for five years. Manually, this remains verifiable, but the risk of error increases as the number of records and files grows. Also, the risk classification of countries changes periodically, and this directly affects the question of what depth of validation applies to a particular parcel. Those who want to work out such tasks anew each time risk that validations are performed inconsistently or that data is no longer uniquely traceable at the moment they are needed.
When support does make sense
Support is most valuable when validation is no longer a one-time task but a recurring process: with multiple product streams, suppliers that change regularly, or countries of origin whose risk classification may change. At that point, it is no longer a question of whether you can read the coordinates, but whether the process around it remains consistent and traceable. At eudri.com we structure and validate the data you provide and generate from it the due diligence declaration or the simplified declaration; the statutory risk assessment remains with you as a market operator. see exactly where that information comes from shows how that process works, and on how we handle your data and that of your supplier read how geolocation data and documents are stored.
In brief
If you first want to know which role you occupy and what obligation that entails, that can be seen quickly with the free role check in a few questions Anyone who wants to read more broadly about geolocation, country of origin or the retention obligation will find that clearly laid out in the knowledge base.